Preparing a presentation

21 Jul

• If you have been using evidence based practise and researching, or the topic is large, then it is likely you will have too much to present. This is OK. Document it, save it, even publish online – then the audience can explore more deeply later if they are interested. Select carefully from this from this what you will present. Consider publishing resources and your presentation online, as then the audience can become more engaged in the presentation, rather than focusing on taking notes. Provide the URL at the beginning of talk, as some people like to follow it on their own device as you speak.
• Now, look at your time and select further. Consider having an optional section at the end that can be left out if you run out of time.
• Consider what the audience would want to know – the useful things, amusing things, interesting things, things they do not know.Put yourself in the shoes of the audience- what would you want to take away from this talk?
• Then, cut, cut, cut, so you do not have to rush your presentation due to too much content.
• Following is an example of a presentation with notes and slides created in powerpoint, then saved as a pdf, then uploaded in scribd:
• Be prepared to skip slides, depending on the audience and timing. This is fine as the audience can explore further using the online presentation.
• Plan amusement – even if they do not laugh, people appreciate the effort.
• When creating slides- strip them to the bare bones of the best images and text so people can actually absorb what is on the slide.
• Prepare an engaging beginning: e.g. ask where the audience is from, what connections they have to the topic, icebreaker, joke… etc
• A video is a good idea, but do not have too many of these or too many youtube clips. Embed the video in the presentation, but also have a back up copy in another format, in case of technical difficulties.
• Tell stories: people like anecdotes. The whole presentation should be a story with a clear structure, beginning, climax and ending.
• Find a way to connect to your own passions – if you are not enthusiastic about the topic, then the audience will not be.
• Have back up copies of your presentation and print the notes out and copy to a USB. Test in the actual room, to check it works. Check the audio and video works.
• Cut, cut, cut. Pick the best – quality above quantity
• Some more good tips on presenting at:
• And more tips at:
• Practise timing, gestures, eye contact with the whole audience etc.
• Watch good presenters and try and improve. Presenting can help you to get better at presenting. Videoing yourself presenting can be useful for improvement. And finally, don’t be too self critical – it is great to share with other colleagues what you have found works, as it helps us all do our jobs better.



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